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Accounting & Administrative Assistant

Posted by: Holly Phillips

Posted date: 2018-May-11

Location: Moultrie-Colquitt County Library System

Responsible for daily operation of business office; assisting Library Director with budget and financial planning, reporting and presenting; administrative duties; Board secretary duties; and personnel duties including HR assistance and benefits administration.

Duties (including but not limited to):
Assist Library Director with budget and financial planning, presenting and reporting
Code invoices to correct accounts
Process and mail checks, file all paperwork
Create and maintain business office files
Reconcile bank statements
Maintain cash journal and check register
Maintain employee timesheets and vacation/sick time
Handle open enrollment for employee benefits
Run employee benefit reports and pay bills monthly
Create and maintain employee personnel files
Draft and handle correspondence, reports, etc. for Library Director
Handle Board Secretary duties: attend board meetings, take and type minutes, notify members of meetings, prepare board agenda packets, prepare meeting room and refreshments, handle board correspondence, maintain board member lists, etc.
Process payroll
Maintain staff contact lists, email lists, etc
Create staff email addresses, passwords, etc
Run errands as needed (bank, accountants, post office, etc)
Other duties as assigned
Job Title Accounting & Administrative Assistant
Start Date
Library/Institution Name Moultrie-Colquitt County Library System
Salary Depends on experience
Certification Required? No
City Moultrie
State GA
Job Type Job Type -> Part-time
Type of Library Job Classification -> Public
Qualifications Technical or college training in accounting. Accounting experience is required, and governmental accounting experience is a plus.
Application Instructions Email cover letter, resume and professional references to hbp@mccls.org. No phone calls, please.
Web Link http://
Special Notes 19 hours per week
Mon-Friday 9-1 (hours can be flexible)
5 days each sick and vacation annually

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