Travel

Travel Instructions

Procedures for Entering Travel/Expense Reimbursements

See the PDF linked below for the updated procedures, effective July 1, 2009.

Expense Check List, IN STATE

See the attachment below

Expense Check List, OUT OF STATE

See the attachment below

Travel Reimbursement Procedures for Non-Employees.

See the linked document below for the procedures.

Travel Approval Forms

Overnight Travel Prior Approval (GPLS)

Overnight travel that occurs in or out of state will need PRIOR APPROVAL from a lead staff member.

Travel Expense Forms

Expense Statement Form, Consultant Travel

Consultant Form is for “Contract” travel payments.

Expense Statement Form, Non-Employee (for BOR)

This 'Non-Employee' form is for library staff NOT on contract.

Hotel/Motel Tax Exemption Form

Georgia State employees traveling on official business should not be charged county or municipal excise tax on lodging. Sales tax is not exempted. Present the form linked below to hotel staff.

Meals: Out of State & In State Forms

Please print these two files (attached below) and ALWAYS refer to them when you do your travel.  

Travel Tools

Travel Chartfields


Your travel should be coded to these fields attached. Please note that the primary change for most of you is that if you are LSTA funded your project will change from 119 to 120.

Mileage Reimbursement Rates

Expense Self Service Reimbursement

When GPLS employees are requesting reimbursement (travel, etc), the electronic form we submit is found at this website:

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