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GPLS Administrative Coordinator

Posted by: Georgia Public Library Service

Posted date: 2017-Jul-25

Location: Georgia Public Library Service

**Serves as first contact for incoming telephone calls, visitors, shipping and receiving.

**Work under the supervision of the Office Administrator.

**Prepare outgoing packages for mailing and pickup. Accept deliveries and be able to regularly lift and carry up to 50 lbs.

**Create, modify, submit and retrieve documents such as purchase requests, presentations, reports, memos, letters, charts using Microsoft Office Suite and other software as requested.

**Prepare documentation for state legislature and Board of Regents as requested.

**Assist with the moving and/or set up of furniture, equipment and shelving as needed.

**Work with the Director of Facilities to oversee the administrative functions for public library construction programs and grants. Assist in the preparation of monthly and annual reports using compiled statistical data.

**Assist the Director of Facilities in analyzing budget estimates and the control of expenditures on construction projects. Prepare data reports that monitor progress of construction projects.

**Perform general clerical duties such as filing, copying, faxing, and mailing. Maintain office equipment such as copiers, shredders, fax machines, laminator and plotters as needed or requested.

**Create and modify travel forms for designated staff as requested.

**Arrange travel plans and itineraries, compile documents for travel related meetings and accompany office administrator as requested.

**Provide support for professional library to include processing interlibrary loans and shelving.

**Perform administrative duties for staff as requested.
Job Title GPLS Administrative Coordinator
Start Date
Library/Institution Name Georgia Public Library Service
Salary
Certification Required? No
City Atlanta
State GA
Job Type Job Type -> Full-time
Type of Library Job Classification -> GPLS
Qualifications EDUCATION AND EXPERIENCE REQUIRED:

**Associates degree and more than three years of experience performing clerical or administrative work in an office environment required. Or at least two years of college and five years of administrative experience.

**Must be proficient in the use of the Internet, E-mail, Microsoft Office Suite, desktop computer support, as well as skilled in working with numbers and in the use of grammatical standards.

**Statistical analysis is a plus.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

**Knowledge of modern office principles and practices.

**Knowledge of Board of Regents policies and procedures.

**Knowledge of budget management principles.

**Knowledge of computers and job-related software programs.

**Knowledge of customer service principles and practices.

**Skill in analyzing data and preparing reports.

**Skill in decision making and problem solving.

**Skill in interpersonal relations and in dealing with the public.

**Skill in oral and written communication.

**Ability to respond diplomatically to sensitive and critical issues.

**Ability to effectively multi-task.

**Ability to gather data, compile information and prepare reports and other documents as requested in a timely manner.

**Ability to follow through on assignments.

**Ability to keep requester abreast of assignment status.

**Ability to show initiative and stay focused on work assignments.

**Ability to coordinate multiple assignments.

**Ability to work with others.
Ability to organize and maintain order.

**Extensive skill level in Microsoft Office Suite, with an emphasis on Word, Excel and PowerPoint.

**Excellent oral communication skills.

**Ability to speak clearly and persuasively in positive or negative situations. Listen to and receive clarification when needed.

**Excellent written communication skills. Ability to write clearly and edit work for spelling and grammar errors.

PREFERRED QUALIFICATIONS:

**Bachelor's degree
Application Instructions Resume and cover letter required.

Apply at http://usg.hiretouch.com/job-details?jobID=22460&job=gpls-administrative-c oordinator
Web Link http://usg.hiretouch.com/job-details?jobID=22460&job=gpls-administrative-coordinator
Special Notes Resume and cover letter required.

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