GALSTEER draft minutes from 6/11/09

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Draft Minutes
GALILEO Steering Committee
Wimba Web Conference
Thursday, June 11, 2009
10:00 AM – 11:05 AM
Attendees: Gordon Baker, Brad Baxter, Carol Bray, Judith Brook for Liz Bagley,
Susan Cooley, Lauren Fancher, Carolyn Fuller, George Gaumond, Debbie
Holmes, Eva Lautemann, Bede Mitchell, Merryll Penson, William Gray Potter,
Susan Ralph, Martha Reynolds for Michael Bain, Mary Jane Rootes, Nancy
Seamans, Judy Serritella, Leslie St. John, Tammy Sugarman, Jane Summey,
Shawn Tonner, Lamar Veatch, Darro Willey, Toni Zimmerman
1) Welcome and Introductions (Bray)
Bray called roll and welcomed the group.
2) Approval of February 20, 2009 Minutes (Bray)
Minutes were approved as submitted.
3) Follow-up on Resolution for Rachel Schipper (Bray)
Bray reported that Schipper was appreciative of the resolution.
4) Report from Executive Director (Penson)
a) Budget FY2010
Penson reported that GALILEO is in pretty good shape, considering the
challenges. The vendors worked with us to minimize price increases.
Keeping the resource fee flat (based on same FTE used in FY09) will also
minimize the impacts of enrollment increases. Different groups are facing
challenges. The Technical Colleges had a 10% cut. Cancellations
include:
• College Source (All communities)
• LION (TCGS)
• OED (TCGS)
• Books in Review (TCGS)
• Current Contents (USG and AMPALS)
• CSA (already cancelled for USG for FY2009)
Kids InfoBits (already cancelled for DOE for FY 2009)
Overall, GALILEO still has a good selection of materials. However, it is
possible that additional cuts will be imposed in FY10 if state revenues
don’t improve. FY11 could be a big challenge.
b) GALILEO Administrative Environment
Multiple changes are underway. Robert Hatcher, the new chair of Board
of Regents is also co-chairman of the Commission for a New Georgia, the
Governor’s initiative to have the best-managed state of the nation. OIIT
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will have a new CIO and there will be discussion about how GALILEO fits
in that environment. OIIT has a new ticketing system called USG TrackIT.
An additional system to track time spent on tasks is being implemented at
OIIT. OIIT is also developing a business continuity plan to address
emergency responses to interruptions in technology services.
Other processes underway that may impact GALILEO include GSU’s fullcost
recovery activities, both in terms of the GSU-hosted GALILEO
services and equipment and in terms of OIIT’s interest in their model.
c) ICOLC
ICOLC has requested that OCLC withdraw their new proposed “OCLC
Policy for Use and Transfer of WorldCat Records.” GALILEO endorsed
the ICOLC proposal which went to the OCLC Review Board on Principles
of Shared Data Creation and Stewardship. The Review Board has now
recommended that the proposed policy be withdrawn. Other discussions
have centered on the lack of sharing of information about what consortia
and libraries are paying for library resources and services, with
speculation on how more transparency could impact pricing, and how lack
of transparency could lead to open-records requests.
d) OCLC and LYRASIS
There are lots of changes with the new LYRASIS organization and how
OCLC will be working with libraries. GALILEO has questions about the
impacts of OCLC WorldCat Local Quick Start and the migration of
FirstSearch to the WorldCat.Org platform on the access to FirstSearch
databases. GALILEO is working on getting a better understanding of how
these changes can be addressed. OCLC is offering some services for
free initially, such as batch holdings upload and ContentDM, but the
expectation is that there will be charges in the future for these. They are
also hoping to have each library sign an agreement, which would require
significant coordination among the libraries and GALILEO. More
information will be provided when it is available.
e) GALILEO Staff News
Penson shared with the group that Karen Minton, the GALILEO training
and assessment lead, is participating in the BRAG Bike Ride Across
Georgia this week. Minton has been working on developing training
offerings to help libraries make the most use of the resources available in
GALILEO in this time of austerity.
5) Behind the Scenes of the New GALILEO System (Brad Baxter, GALILEO
Technical Lead)
Baxter gave a presentation to the group on the technology that lies behind the
new GALILEO system.
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• Speed and responsiveness: the new system improves these through
static html pages; small, fast server programs; and JavaScript to
bypass server programs where possible.
• Pages open to the world: the new system allows all pages to be
viewed without logging in, which aids bookmarking and embedding
links in courseware. Only two situations require a login: 1) Clicking a
licensed resource will prompt for a login for someone who has not yet
logged in and 2) the primary URL to the homepage will prompt a
remote user for a login.
• Technology Agnostic: The URL’s will be persistent because they don’t
indicate how they are generated (no .html, .phtml, .asp, .php, etc.) In
this way the technology can change but the URL’s can stay the same.
• Site Hierarchy: The site is organized hierarchically, and the URL’s
reflect the site organization. A URL for a given page indicates where it
exists in the site’s hierarchy: host/view/institution/tab/category/subtab.
For example: galileo.usg.edu/scholar/uga/subjects/art/articlesdatabases
• DOOR, Database of Online Resources: The DOOR is GALILEO’s
Electronic Resource Management (ERM) System. It serves as the
repository for all information about resources (URL’s,
userid/passwords, descriptions, etc.), institutions (consortia, IP’s,
passwords, contacts, etc.) and GALILEO Local Resource Integration
(GLRI) records. The GALILEO system programs use this data to
generate html pages, to authenticate users into GALILEO and to
different resources, and to provide resource discovery.
• SFX, Journals, and Link Resolver: Journals A-Z searches the SFX
knowledge base, and Find It @ GALILEO links go the SFX link
resolver.
• EZproxy, Central GALILEO Proxy: SFX requires proxying to be sure
users can authenticate from one resource to another. GALILEO
provides a unique proxy IP address for every institution, which is
registered with every necessary vendor in order to ensure IP
recognition for SFX links.
• WebFeat, Federated Searching: WebFeat is a service used by
GALILEO to search multiple databases simultaneously. Users initiate
searches in GALILEO and the results are delivered from WebFeat.
• MetaLib: Another federated searching product that GALILEO is in the
process of implementing for the academic libraries.
• Auxiliary Sites: These pages are incorporated into the GALILEO
environment but are hosted on other servers. About GALILEO and
Help are served from a webserver housed at the Board of Regents.
SFX is housed on a different server from the GALILEO portal system.
WebFeat search results are hosted on the WebFeat servers.
Bray thanked Baxter for the presentation. It will be available for viewing
on the web.
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6) Report of the e-Collection Development Committee (Tonner)
Tonner had no updates since the past meeting.
7) Reports from the Library Communities
a.) AMPALS (Bagley via email)
1. AMPALS libraries anticipate getting bills from Merryll very soon.
2. Cynthia Henderson (Morehouse School of Medicine) and Elizabeth
Bagley (Agnes Scott College) talked by phone on March 31 with
Michael Bain (Atlanta Christian College) of GPALS (Georgia Private
Academic Libraries) regarding exploration of a possible
AMPALS/GPALS merger in the interests of database pricing and grant
proposals. We learned the two organizations are not as alike as first
thought.
AMPALS has 9 members; GPALS has 31. AMPALS is informal, has
few officers and is not likely to grow. Columbia Theological Seminary
is the only institution that holds both AMPALS and GPALS
membership. GPALS has a structured constitution and bylaws and is
growing, plus it has fiscal ties to GFIC. GPALS members pay dues
while AMPALS members do not. We asked and have been allowed to
place each group's chair on the other's listserv as a learning and
communication step. We will continue to consider the merger but may
want to just associate individual libraries on possible future grant
proposals.
b.) GPALS (Reynolds for Bain)
Bagley’s remarks addressed the recent discussions between GPALS
and AMPALS. The group had their spring meeting at Atlanta Christian
College.
c.) DOE (Serritella)
The DOE is working hard to get around layoffs, furlough days, and
budget cuts and we are working on the GALILEO contract for FY10-.
Karen Minton, Toby Graham, and Ed Johnson are coming to DOE in
July to work with DOE employees on this wonderful resource.
d.) GISA (Pylant via email)
The economic climate has hit GISA hard, just like everyone else. We
have experienced a 14% drop in participating schools, with a
corresponding 20% drop in Full-Time Equivalent (FTE) student count.
Fortunately, we have continued to actively pursue participation, and
even though we lost 10 participating schools, we picked up an
additional five. All schools are experiencing a drop in student
enrollment. We continue to regard highly the excellent value provided
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by GALILEO, and are striving to stabilize our participation both in
schools and FTE. We also want to thank Merryll and her team not only
for the excellent service provided year-round, but also for the
tremendous efforts on our behalf during vendor negotiations.
e.) TCSG (Summey)
TCSG is on track to merge 13 schools into 6 on July 1.
f.) GPLS (Zimmerman)
Zimmerman will provide a report by email to the list following the
meeting.
g.) USG (Bray)
The Chancellor has provided some additional funds for GALILEO
and/or GIL Express, so the USG libraries are grateful for that. The
virtual GUGM conference was a success. Susan Herbst, Executive
Vice Chancellor of Academic Affairs at the Board of Regents gave the
opening keynote address and Carl Grant of Ex Libris also spoke.
9. Next Meeting (Gordon Baker, FY2010 Chair)
The group discussed the next meeting time. Baker proposed the group meet in
McDonough at the Henry County Public Library on either Thursday August 6 or
Friday August 7. An alternative was proposed to meet on July 31 as part of the
GOLD/GALILEO User’s Group Conference. A quick poll was inconclusive.
Baker will follow up with the group.
10. Adjourn