Draft Galileo minutes

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Draft Minutes
GALILEO Steering Committee
Conference Call
Friday, February 20, 2009
10:00 AM – 10:50 AM

Attendees: Liz Bagley (for Cynthia Henderson), Michael Bain, Gordon Baker, Carol Bray, Susan Cooley, Lauren Fancher, Mary Jo Fayoyin, Carolyn Fuller, Bob Glass, George Gaumond, Debbie Holmes, Bede Mitchell, Bill Potter, Kirsten Pylant, Susan Ralph, Nan Seamans, Judy Serritella, Deborah Shackelford, Tammy Sugarman, Jane Summey, Shawn Tonner, Toni Zimmerman, Darro Willey

1) Welcome and Introductions (Bray)

2) Approval of December 5, 2008 Minutes (Bray)
Minutes were approved with two changes.

3) Report from Executive Director (Penson written report delivered by Bray)
a) GALILEO Annual Users Survey
The final compilation of the 2008 GALILEO Survey is up on the GALILEO website at: http://www.usg.edu/galileo/about/assess/2008/.
GALILEO staff will send an announcement with the link. Preliminary results were shared earlier with the Steering Committee. GALILEO continues to receive high marks.

b) E-Collection Development Group
Penson offered special thanks to the group, who did a lot of good work. Rachel Schipper, Shawn Tonner, Bob Glass, Lydia Knight, Kirsten Pylant and others put a lot of effort into the project and the report, which affirms that GALILEO does have a good mix of resources that serve our users as well as the fact that we want/need more resources.

c) Resource Fee
In order to help with budget reductions, for FY2010, GALILEO will use last year’s population (for public libraries) and Fall 07 FTE for determining user community operations costs (unless Fall 08 is lower in which we case will use that). Examples: Even though enrollment increased for TCSG, USG, AMPALS, and GPALS, the resource fee will be the same as last year for these constituents. The GPLS and DOE costs are already flat amounts. GISA’s enrollment is still pending but efforts will be made to keep the operations cost consistent with last year’s. This strategy is possible because there will be no salary increases and most training and meetings are being conducted online in order to reduce travel costs.

d) Database costs for FY10
Most of the vendors have recognized the situation. LexisNexis has agreed to hold prices flat, as have Oxford Art and OCLC. ProQuest and EBSCO have offered some concessions to show their commitment to GALILEO. Decisions are pending more information about the budget. Penson will be putting together a first round/draft of the pricing soon for each user community.

e) Budget Situation
Penson emphasized that the budget situation is very uncertain. The Governor’s current 2010 recommendations include 15% reductions for the USG Special Funding Initatives (SFI’s). DOE and USG GALILEO participation funds are included among those. The TCSG is slated for a 10% reduction and GPLS is expecting reductions of $100,000+ for GALILEO. The expectation is that private institutions will lose some enrollments and tuition dollars as well as take hits in endowment funds.

f) ICOLC
ICOLC will be meeting in Charlottesville in April, hosted by VIVA and WRLC. They will focus on working with vendors in this economic crisis, next generation systems, and using statistics. The ICOLC Statement on the Economic Crisis has 94 consortia endorsements. ARL issued a similar statement and it is on their website.

g) Cost Share Opportunities
Penson requested libraries convey their interests in possible cost-sharing purchases, such as CREDO Reference, so that she can begin that effort.

4) Resolution / Thank You for Rachel Schipper (Bray)
Bede Mitchell submitted as requested by Bray a draft resolution of appreciation for Rachel Schipper’s leadership of the E-Collection Development committee, Steering Committee, and strong commitment to improving the welfare of all Georgia libraries. The Steering Committee approved the resolution by acclamation.

5) GALILEO Password Change Schedule (Fancher)
All communities agreed to the change, which will standardize the GALILEO password change for the winter to occur on the first working day after the New Year’s holiday.

6) Georgia Library Day (Baker)
Baker announced plans for Georgia Library Day. He has contacted his legislators and has had positive response so far; he hopes that it will be a light agenda day for the legislators so they can attend. Cooley reported that the Chamber of Commerce will meet the same day.

7) E-Collections (Tonner and Glass)
Tonner commended Schipper’s leadership, particularly in compilation of the report. She reported on outcomes including survey feedback that emphasized the needs to keep the current offerings and add more full-text. Glass reported that the following issues were identified: K-6 resources are weak and need enhancement; public libraries need access to a newspaper service, as they have no option to participate in LexisNexis; and overall there are strong needs to fill gaps in reference, literature, and science materials. It might be useful for GALILEO to more intentionally define multiple core collections (Higher Education, Public Libraries, K-12 Education) by making use of constituencies to more formally review and recommend. Glass discussed the data collected in the overlap/gap analysis in detail, including the clarification that special collections in EBSCO do not contain many unique titles and that there are significant differences between some competing products (e.g., ABI Inform and Business Source Complete). Tonner reported on the usefulness of the database comparison tool used for a comparison of LexisNexis and WestLaw for USG. Other positive outcomes included the broad-based involvement of constituents, cross-constituent communication, use of Wimba, and enhanced understanding of the GALILEO enterprise.

8) Reports from the Library Communities
a.) AMPALS (Bagley for Henderson)
Bagley will be new chair July 1. The AMPALS group met last October and expects to meet later this spring. For routine meetings, they expect to meet via conference call or Horizon Wimba. Cynthia Henderson will be contacting Michael Bain of GPALS (Georgia Private Academic Libraries) to set up a group meeting regarding a possible AMPALS/GPALS merger, in the interests of database pricing and grant proposals. If that is not feasible, AMPALS might consider collaborating to list some GPALS libraries as affiliates on AMPALS grant proposals. AMPALS declined the Web of Science proposal from Thomson. Most member libraries are coping with very tight budgets this fiscal year, and acquisitions dollars for the next FY are largely unknown. There has been talk of documenting the history of AMPALS, perhaps as a summer 2009 project.

b.) GPALS (Bain)
GPALS will be meeting in March. They appreciate the work of the ECollections Development Committee.

c.) DOE (Serritella)
DOE is looking into a new model where each school might contribute something in order to keep the status quo. Serritella has been given the go-ahead to create a task force of media specialists, which might provide an avenue for reviewing k-6 resources.

d.) GISA (Pylant)
GISA held a meeting on February 5th for new schools – good response about GALILEO participation from about 10 more schools. She hopes to be adding more participants. Mid-size schools without endowments are particularly interested in GALILEO.

e.) TCSG (Summey)
Summey reported that the TCSG is expecting an approximate ten percent cut. Thirteen schools will be merging into six schools as of July 1 this year. The entire TCSG will also be moving to semester system on July 1. The libraries are very much involved. They are hoping to keep the status quo with their databases. There are many unknowns but Summey believes it will be good in general for the libraries: more research will be required for the students and the libraries will have a more vital role for the institutions. The merging institutions have different ILS software; decisions are still pending.

f.) GPLS (Zimmerman)
Public Libraries will also have a ten per cent cut. There are many unknowns about the budget, including the impact of the stimulus package. They are considering a cut of $100,000 to their GALILEO budget. Their database pricing and participation considerations are still in flux.

The 2009 Gold/GALILEO Users Group Conference is tentatively scheduled for Friday, July 31, 2009. Helene Blowers of “23 Things” and current Director of Digital Strategy for the Columbus Metropolitan Library has been lined up as keynote speaker.

GOLD Reimbursements for second quarter are scheduled to go out Friday, February 20, 2009. Over $20,000 will be returned to participants.

g.) USG (Bray)
RACL will be meeting in person in March, having held their Fall meeting online via Wimba. The GIL User’s Group Meeting (GUGM) will be held over Wimba. Dr. Susan Herbst, Executive Vice Chancellor of Academic Affairs at the University System Office, will be keynote speaker. The USG libraries will be submitting a grant for support of the GALILEO Knowledge Repository.

9. Next Meeting (Bray)
The next scheduled meeting will be held via conference call on April 3, 2008 at 10:00 a.m.

10. Adjourn